Roofing Change Order Template

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# Roofing Project Change Order

**Original Contract:** _______________ dated _______________
**Project:** _______________________________________
**Property Address:** _______________________________________
**Owner:** _______________________________
**Roofing Contractor:** _______________________________

| Change Order # | Date | Insurance Claim #? |
|---|---|---|
| RCO-_____ | _______ | _______________ |

---

## 1. Reason for Change

☐ **Concealed condition discovered** (rotted decking, insufficient framing, etc.)
☐ **Owner-requested upgrade** (premium shingles, additional features)
☐ **Insurance supplement** (additional damage found during work)
☐ **Code compliance requirement** (ventilation, ice and water shield, etc.)
☐ **Material availability** (alternate product substitution)
☐ **Weather impact** (additional protective measures)
☐ **Other:** _______________

## 2. Description of Change

### What Was Discovered / Requested

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

### Original Scope (from contract)

_________________________________________________________________
_________________________________________________________________

### Revised Scope (per this change order)

_________________________________________________________________
_________________________________________________________________

### Photo Documentation

Attached: ☐ Yes  ☐ No

| Photo # | Description |
|---|---|
| 1 | |
| 2 | |
| 3 | |

## 3. Detailed Cost Itemization

### Materials

| Item | Quantity | Unit Cost | Total |
|---|---|---|---|
| Plywood/OSB (4×8) | _____ sheets | $_____ | $_____ |
| 2× lumber (framing repair) | _____ pieces | $_____ | $_____ |
| Ice & water shield | _____ rolls | $_____ | $_____ |
| Shingles (upgrade) | _____ bundles | $_____ | $_____ |
| Flashing | _____ pieces | $_____ | $_____ |
| Pipe boots | _____ each | $_____ | $_____ |
| Ridge vent | _____ LF | $_____ | $_____ |
| Other: _______________ | | | $_____ |
| **Materials Total** | | | **$_____** |

### Labor

| Description | Hours | Rate | Subtotal |
|---|---|---|---|
| Decking replacement | _____ | $_____/hr | $_____ |
| Framing repair | _____ | $_____/hr | $_____ |
| Additional underlayment install | _____ | $_____/hr | $_____ |
| Additional flashing work | _____ | $_____/hr | $_____ |
| Other: _______________ | _____ | $_____/hr | $_____ |
| **Labor Total** | | | **$_____** |

### Other Costs

| Item | Cost |
|---|---|
| Additional dumpster fee | $_____ |
| Permit modification | $_____ |
| Engineer letter (if required) | $_____ |
| Crane / specialty equipment | $_____ |
| Travel / mobilization | $_____ |
| Other: _______________ | $_____ |

### Cost Summary

| | |
|---|---|
| Materials | $_____ |
| Labor | $_____ |
| Other | $_____ |
| **Direct cost** | **$_____** |
| Overhead and profit ( ____%) | $_____ |
| Sales tax (where applicable) | $_____ |
| **TOTAL ADDITIONAL COST** | **$_____** |

## 4. Insurance Claim Coordination (if applicable)

☐ This change is part of insurance work — submitted to carrier
☐ Supplement submitted to: _______________ (date: _______)
☐ Adjuster name: _______________ Phone: _______________
☐ Supplement approved by carrier: ☐ Yes  ☐ No  ☐ Pending
☐ Carrier check expected: $_____

**Note on insurance work:** If carrier denies supplement, customer responsible for amount above original RCV/ACV unless waived in writing.

## 5. Decking / Structural Replacement Detail

**If decking replacement involved:**

| Description | Quantity |
|---|---|
| Existing decking material | _____ |
| Existing decking thickness | _____ inches |
| New decking material to be used | _____ |
| Plywood vs OSB substitution: ☐ As original  ☐ Upgrading to plywood (+$ ) | |
| Squares of decking to replace | _____ |
| Allowance from original contract | _____ sheets |
| Additional sheets needed | _____ |

## 6. Material Upgrade Details (if applicable)

### Original specification

| Item | Original | Reason for change |
|---|---|---|
| Shingles | _______________ | _______________ |
| Underlayment | _______________ | _______________ |
| Flashing | _______________ | _______________ |
| Ridge vent | _______________ | _______________ |

### New specification

| Item | New | Cost difference |
|---|---|---|
| Shingles | _______________ | +$_____ |
| Underlayment | _______________ | +$_____ |
| Flashing | _______________ | +$_____ |
| Ridge vent | _______________ | +$_____ |

## 7. Schedule Impact

☐ No schedule change (within original timeframe)
☐ Additional days needed: _____ business days
☐ Original completion target: _______________
☐ Revised completion target: _______________

**Weather considerations:** _____________________________

## 8. Warranty Implications

☐ This change does NOT affect original warranty terms
☐ Extended manufacturer warranty available with upgraded materials
☐ Workmanship warranty extended for upgraded work
☐ Warranty restrictions apply: _______________

## 9. Authorization to Proceed

The contractor may NOT proceed with this changed work until owner provides written authorization.

**Time constraints:** This change order is valid for _____ business days. After that, additional review and potential cost adjustments may be needed.

**Without authorization:** Contractor will:
☐ Continue with original scope only (skip changes)
☐ Stop work in the affected area
☐ Continue at owner's risk with verbal approval (NOT recommended)
☐ Other: _______________

## 10. Owner Acknowledgment

By signing, owner confirms:
- [ ] Reviewed the change order in full
- [ ] Understands the cost implications
- [ ] Understands the schedule implications
- [ ] Authorizes contractor to proceed with changed work
- [ ] Understands that this becomes part of the contract
- [ ] Will pay the additional cost per the contract payment schedule (or as agreed below)

### Special Payment Arrangement (if any)

_________________________________________________________________

## 11. Updated Contract Summary

| | Amount |
|---|---|
| Original contract value | $_____ |
| Previous change orders (CO #s _____) | $_____ |
| This change order (CO #_____) | $_____ |
| **New contract total** | **$_____** |

## 12. Signatures

### Owner / Authorized Representative

Signature: _______________________________
Printed: _______________________________
Date: __________
Time: __________

### Contractor

Signature: _______________________________
Printed: _______________________________
Title: _______________
Date: __________
License #: _______________

---

## Attachments

☐ Photos of conditions
☐ Material price quotes
☐ Subcontractor quotes (if applicable)
☐ Insurance supplement documentation
☐ Code compliance documentation
☐ Updated drawings (if scope change is significant)

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*Both parties retain a signed copy. Original kept in project file.*
*For changes over $5,000, recommend additional verification by independent third party (insurance adjuster, public adjuster, or attorney).*