Free contract Template
Construction Change Order Template
Professional construction change order template for documenting scope, cost, and schedule modifications.
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Tip: Open the MD file and paste into Google Docs or Word to format with your brand colors, then export as PDF.
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# Construction Change Order **Original Contract:** _______________ (date: _______________) **Project:** _______________________________________ **Project Address:** _______________________________________ | Change Order # | Date | Owner | Contractor | |---|---|---|---| | CO-_____ | _______ | _______________ | _______________ | --- ## 1. Description of Change ### Requested by ☐ Owner ☐ Architect / Designer ☐ Engineer ☐ Contractor (field condition) ☐ Code official / Inspector ☐ Other: _______________ ### Reason for change _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ ### Detailed scope of changes _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ ### Work to be ADDED to original contract _________________________________________________________________ _________________________________________________________________ ### Work to be DELETED from original contract _________________________________________________________________ _________________________________________________________________ ### Drawings / specifications affected ☐ Drawing(s) attached: _______________ ☐ Specification sections affected: _______________ ☐ Revised drawings will follow within _____ days ☐ No drawing changes required --- ## 2. Cost Breakdown ### Added Work | Item | Description | Quantity | Unit Cost | Subtotal | |---|---|---|---|---| | Labor | | _____ hrs | $_____ | $_____ | | Materials | | | | $_____ | | Subcontractor | | | | $_____ | | Equipment | | | | $_____ | | Other | | | | $_____ | | **Direct cost subtotal** | | | | **$_____** | | Overhead (_____%) | | | | $_____ | | Profit (_____%) | | | | $_____ | | **Total addition** | | | | **$_____** | ### Deleted Work (Credit to Owner) | Item | Description | Subtotal | |---|---|---| | | | $_____ | | | | $_____ | | **Credit subtotal** | | **$_____** | ### Net Change | | | |---|---| | Added | + $_____ | | Deleted | - $_____ | | **Net change in contract value** | **$_____** | --- ## 3. Contract Value Adjustment | | | |---|---| | Original contract sum | $_____ | | Net change from previous COs | $_____ | | Contract sum prior to this CO | $_____ | | Net change this CO | $_____ | | **NEW CONTRACT SUM** | **$_____** | --- ## 4. Schedule Impact ### Time Extension Requested ☐ No time extension required (work fits within current schedule) ☐ Time extension requested: _____ calendar days (or _____ working days) **Original substantial completion date:** _______________ **Revised substantial completion date:** _______________ ### Schedule activities affected _________________________________________________________________ _________________________________________________________________ ### Critical path impact ☐ Change affects critical path ☐ Change does not affect critical path ### Subcontractors affected | Subcontractor | Impact | Schedule Change | |---|---|---| | | | _____ days | | | | _____ days | --- ## 5. Reason / Justification ### Justification for cost _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ ### Backup documentation attached ☐ Subcontractor quotes ☐ Material price quotes (from suppliers) ☐ Labor estimate with rates ☐ Photos / field documentation ☐ Engineering / design changes ☐ Code compliance requirements ☐ Other: _______________ --- ## 6. Special Conditions ☐ This change requires owner-provided items: _______________ ☐ Specific scheduling required: _______________ ☐ Inspection required after this work: _______________ ☐ Affected by other ongoing trades: _______________ ☐ Permit modification required: _______________ ☐ HOA / utility approval required before proceeding: _______________ --- ## 7. Owner / Architect Comments _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ --- ## 8. Approval ### Approval to Proceed Owner must approve change order before work proceeds. Verbal approvals are NOT binding — written approval required. If owner has not approved within _____ business days, contractor: ☐ Will proceed with original scope (skip changes) ☐ Will continue at risk pending approval (NOT recommended) ☐ Will stop work in affected areas only ☐ Other: _______________ ### Acknowledgments Owner acknowledges that: - Contract sum will be modified as shown above - Project schedule may be impacted as shown above - All other contract terms remain in effect - Final payment will reflect this change order - This change is binding upon signature by both parties --- ## 9. Signatures ### Owner / Owner's Representative Signature: _______________________________ Printed: _______________________________ Title: _______________ Date: __________ ### Architect / Engineer (if required for approval) Signature: _______________________________ Printed: _______________________________ Title: _______________ Date: __________ ### General Contractor Signature: _______________________________ Printed: _______________________________ Title: _______________ Date: __________ Contractor License #: _______________ --- ## Summary of Change Orders to Date | CO # | Date | Description | Net Change | Cumulative | |---|---|---|---|---| | 1 | | | $_____ | $_____ | | 2 | | | $_____ | $_____ | | 3 | | | $_____ | $_____ | | **TOTAL** | | | **$_____** | **$_____** | --- *This change order is part of the original contract documents. Retain all change orders for permanent project records and final closeout.* *Original contract terms regarding payment schedule, warranty, lien rights, and dispute resolution continue to apply to this changed work.* *For complex changes involving significant cost or schedule, consider involving construction attorney or consultant to ensure proper documentation.*
What's Included
This construction change order template includes 5 pre-built sections:
- 1. Description of Change
- 2. Cost Breakdown
- 3. Schedule Impact
- 4. Owner Approval
- 5. Updated Contract Value
How to Use This Template
- 1 Download the format you prefer.
Word (.docx) for desktop editing, PDF for printing, Google Docs for cloud collaboration.
- 2 Customize with your business info.
Add your logo, business address, license number, and insurance information.
- 3 Fill in project-specific details.
Each section has placeholders showing what to include. Replace with your actual project info.
- 4 Get signatures and store.
Always get both parties to sign and date. Keep digital and printed copies.
💡 Pro Tip: Graduate to Software
Templates work great for low-volume contractors. Once you're handling 10+ jobs/month, software like BuilderTrend or Procore will save you 5-10 hours per week by auto-generating proposals from your project data.
See best Construction software →Frequently Asked Questions
Is this Construction Change Order Template really free?
Yes — completely free, no email signup or paywall. Download in Word, PDF, or Google Docs format.
Can I customize this template?
Absolutely. Open in Word or Google Docs and edit all sections to fit your specific Construction business.
Is this legally binding once signed?
When properly completed, signed, and dated by both parties, this template creates a binding agreement. For complex or high-value projects, consult an attorney.
What software should I pair with this template?
Most Construction contractors graduate from templates to software like BuilderTrend when their volume exceeds 10-20 jobs/month.