Free invoice Template

Plumbing Invoice Template

Plumbing service invoice template with parts, labor, code references, and maintenance plan upsell.

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View or download the full template. All formats include the same content.

Tip: Open the MD file and paste into Google Docs or Word to format with your brand colors, then export as PDF.

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Below is the complete template. Copy any section, or download the full file above.

# Plumbing Invoice

**[Company Name]**
[Address]
[Phone] | [Email]

**Master Plumber License #:** _______________
**Insured & Bonded** — Workers' Comp Policy #: _______________
**Tax ID:** _______________

---

| Invoice # | Date | Due Date |
|---|---|---|
| PL-[YYYY-MM-NNN] | _______________ | _______________ |

**Service Address:** _______________________________________
**Customer:** _______________________________ Phone: _______________

---

## Service Performed

**Date of service:** _______________
**Technician:** _______________
**Time on-site:** _____ hrs

### Description

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________

### Diagnostic Findings (if applicable)

_________________________________________________________________

---

## Labor

| Description | Hours | Rate | Subtotal |
|---|---|---|---|
| Master plumber | _____ | $_____ | $_____ |
| Journeyman | _____ | $_____ | $_____ |
| Apprentice | _____ | $_____ | $_____ |
| Emergency / after-hours | _____ | $_____ | $_____ |
| **Labor subtotal** | | | **$_____** |

---

## Parts & Fixtures

| Item | Brand | Qty | Unit | Subtotal |
|---|---|---|---|---|
| | | | $_____ | $_____ |
| | | | $_____ | $_____ |
| | | | $_____ | $_____ |
| **Parts subtotal** | | | | **$_____** |

### Specialty items used

☐ Hydro-jet (drain cleaning): _____ feet | $_____
☐ Camera inspection: _____ feet | $_____
☐ Sewer line locating | $_____
☐ Backflow preventer test | $_____

---

## Other Charges

| Item | Amount |
|---|---|
| Trip charge | $_____ |
| Permit fee (pass-through) | $_____ |
| Disposal | $_____ |
| Inspection fee | $_____ |

---

## Totals

| | |
|---|---|
| Subtotal | $_____ |
| Sales tax ( _____ %) | $_____ |
| Service plan discount | -$_____ |
| **TOTAL DUE** | **$_____** |

---

## Payment Terms

**Payment due:** Within 15 days of invoice date

**Methods accepted:**
- Check payable to [Company Name]
- ACH: contact for account info
- Visa/MC/Amex (+3% surcharge)
- Online: [website]/pay

**Past due:** 1.5% per month after 30 days
**Returned check fee:** $35

---

## Workmanship Warranty

**Labor:** 90 days on this specific repair from invoice date
**Parts:** Per manufacturer warranty (varies by product)

### Excluded from warranty
- Repairs to items not specifically addressed in this work
- Damage from frozen pipes (customer's responsibility to maintain heat)
- Foreign objects causing drain blockages (wipes, grease, kids' toys)
- Tree root intrusion (separate hydro-jet treatment)
- Pre-existing conditions disclosed before work

---

## Permit & Inspection

☐ No permit required for this work
☐ Permit pulled: # _______________ (Final inspection: _______________)
☐ Inspection result: ☐ Passed  ☐ Pending  ☐ Corrections required

---

## Code Compliance

Work performed per:
☐ Uniform Plumbing Code (UPC)
☐ International Plumbing Code (IPC)
☐ State amendments: _______________
☐ Local code (city/county): _______________

---

## Materials Disposal & Environmental

- Old fixtures recycled where possible (copper, brass to recycler)
- PVC/ABS pipe disposed at licensed facility
- Lead-containing materials (if encountered): disposed per EPA requirements

---

## Recommendations (Future Work)

☐ No additional work recommended at this time
☐ Replace water heater within _____ years (age _____)
☐ Address slow drain at _______________
☐ Install PRV (water pressure exceeded 80 PSI)
☐ Replace polybutylene supply lines (failure risk)
☐ Add expansion tank at water heater (code requirement)
☐ Other: _______________

---

## Plumbing Maintenance Plan

Save on future service:
- **Standard Plan:** $_____/year (10% off repairs, 1 annual visit)
- **Premium Plan:** $_____/year (20% off, 2 visits + camera inspection)

Sign up by signing below or visiting [website]/maintenance-plan.

☐ Yes, please enroll me in: ☐ Standard  ☐ Premium

---

## Customer Acknowledgment

I confirm the work described was completed and I understand the warranty terms above.

**Customer signature:** _______________________________ **Date:** __________

**Plumber signature:** _______________________________
**License #:** _______________ **Date:** __________

---

## Notes

_________________________________________________________________
_________________________________________________________________

---

*Thank you for choosing [Company Name].*

*Emergency service available 24/7: [phone]*
*Refer a friend = $20 credit on next service*
*Read our reviews on Google, BBB, and Yelp*

*Save this invoice for warranty claims and tax records.*

What's Included

This plumbing invoice template includes 6 pre-built sections:

1. Service Performed
2. Labor
3. Parts
4. Permit Info
5. Warranty
6. Payment Terms

How to Use This Template

1
Download the format you prefer.
Word (.docx) for desktop editing, PDF for printing, Google Docs for cloud collaboration.
2
Customize with your business info.
Add your logo, business address, license number, and insurance information.
3
Fill in project-specific details.
Each section has placeholders showing what to include. Replace with your actual project info.
4
Get signatures and store.
Always get both parties to sign and date. Keep digital and printed copies.

How to use a invoice that actually works

An invoice has one job: get you paid, on time, without a follow-up call. The difference between a business that waits 60 days for money and one that gets paid in 15 usually isn't the customer — it's the invoice. Clear line items, a due date the customer can't miss, and a stated late fee do more for your cash flow than any collections effort after the fact.

Filling it out — what matters

Put the due date in bold and state the terms plainly — "Net 15" means nothing to a homeowner; "Payment due by [date]" does.
Itemize the work. A single lump sum invites "what am I paying for?"; line items pre-answer the question and speed up approval.
State a late fee up front (e.g. 1.5%/month on overdue balances). You rarely have to charge it — naming it is what gets you paid on time.
List every payment method you accept. The easier you make it to pay, the faster the money moves.

Common mistakes on a invoice

✗ No due date, which quietly tells the customer "whenever."
✗ A lump-sum total with no breakdown, slowing approval.
✗ No late-fee language, removing your only gentle leverage.
✗ Missing your business details or license number, which delays payment in commercial work.

💡 Pro Tip: Graduate to Software

Templates work great for low-volume contractors. Once you're handling 10+ jobs/month, software like ServiceTitan or Jobber will save you 5-10 hours per week by auto-generating proposals from your project data.

See best Plumbing software →

Frequently Asked Questions

Is this Plumbing Invoice Template really free?

Yes — completely free, no email signup or paywall. Download in Word, PDF, or Google Docs format.

Can I customize this template?

Absolutely. Open in Word or Google Docs and edit all sections to fit your specific Plumbing business.

Is this legally binding once signed?

This is a general informational template, not legal advice. A properly completed, signed, and dated agreement can be enforceable, but contract law varies by state and trade. For any significant project, have a licensed attorney in your state review and adapt it for your business.

What software should I pair with this template?

Most Plumbing contractors graduate from templates to software like ServiceTitan when their volume exceeds 10-20 jobs/month.