Roofing Contract Template

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# Roofing Contract

**Contractor:** [Company Name]
[Street Address] | [City, State ZIP]
[Phone] | [Email] | [Website]
**Roofing License #:** _______________ **State:** _______________
**General Liability:** $___,___,___ — Carrier: _______________ Policy #: _______________
**Workers' Comp:** $___,___,___ — Carrier: _______________ Policy #: _______________

---

**Contract #:** RF-[YYYY-MM-NNN]
**Contract Date:** _______________
**Permit #:** *(to be obtained by contractor prior to work start)*

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## Parties

**Owner ("Owner"):** _______________________________________________
**Property Address:** _______________________________________________
**Mailing Address (if different):** _______________________________________________
**Owner Phone:** _______________ **Owner Email:** _______________

**Contractor ("Contractor"):** [Company Name]
**Project Manager:** _______________ **PM Phone:** _______________

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## Scope of Work

### Roof Removal

- Remove existing ☐ 1 ☐ 2 ☐ 3 layer(s) of roofing material from the entire roof area (_____ SQ).
- Haul all debris off-site within _____ working days of tear-off completion.
- Inspect all exposed decking for damage, soft spots, rot, or delamination.
- Replace damaged decking at $___/sheet (7/16" OSB) / $___/sheet (1/2" plywood), documented and authorized by Owner before proceeding.

### Decking Inspection & Prep

Contractor will mark and document any decking requiring replacement prior to installation of new roofing materials. Owner approval required for replacements exceeding _____ sheets (estimated allowance included in contract price above).

### Underlayment

Install on entire roof surface:

- ☐ Synthetic underlayment (___________________________ or approved equal), per manufacturer specs
- ☐ #15 organic felt
- ☐ #30 organic felt

Ice & Water Shield installation:

- ☐ Two (2) courses from eave (minimum 24" past interior warm wall per IRC R905.1.2)
- ☐ All valleys (full-width coverage, both sides lapped minimum 6")
- ☐ Around all penetrations (18" min radius)
- ☐ Full roof coverage
- Product: ___________________________

### Roofing Material

**Product:** ___________________________
**Manufacturer:** ___________________________
**Line/Series:** ___________________________
**Color:** ___________________________
**Class A Fire Rating:** ☐ Yes ☐ No
**Wind Rating:** _____ mph
**Warranty (standard):** _____ years
**Warranty (enhanced, if SureStart/WeatherGuard etc.):** _____ years

Installation per manufacturer's published installation instructions and applicable IRC Chapter R905 / local building code requirements.

Fastening: _____ nails per shingle (minimum 4; 6 required for slopes 21/12+ and high-wind zones per IRC R905.2.6).

Nails: Roofing nails, hot-dipped galvanized or stainless, minimum 1-1/4" for re-roof over existing, 3/4" penetration into deck or through decking.

### Flashing

All existing flashing will be ☐ reused (if in serviceable condition) ☐ replaced with new:

| Flashing Type | Scope |
|---|---|
| Drip edge — eaves | Install before underlayment, per IRC R905.2.8.5 |
| Drip edge — rakes | Install over underlayment |
| Step flashing | New aluminum or galvanized, minimum 4" x 4" per course |
| Chimney counter-flashing | ☐ re-seal existing ☐ replace |
| Pipe boots / plumbing flashings | ☐ reuse ☐ replace all |
| Valley | ☐ open metal W-valley ☐ closed cut ☐ woven |
| Skylights | ☐ re-seal existing frames ☐ full re-flash |

### Ridge & Hip

| Item | Specification |
|---|---|
| Ridge cap | ☐ Dimensional matching shingles ☐ High-profile cap (_______) |
| Hip cap | Same as ridge cap |
| Ridge vent | _____________________________ (min. NFA _____ sq in/LF) |

### Gutters *(check if included)*

☐ **Not included.** Contractor will clean granules from existing gutters at completion.

☐ **Included:**
- Remove and dispose existing gutters: _____ LF
- Install new 5"/6" K-style seamless aluminum gutters: _____ LF @ $___/LF
- Downspouts: _____ ea @ $___/ea
- Gutter guards: _____ LF @ $___/LF — Product: _______________

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## Pricing

| Item | Amount |
|---|---|
| Base contract (materials + labor per scope above) | $ |
| Decking replacement allowance (_____ sheets included) | $ |
| Permit fee | $ |
| **CONTRACT TOTAL** | **$** |

Decking or structural repairs beyond the included allowance are priced at rates listed in Scope of Work and billed as a Change Order.

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## Payment Terms

| Milestone | % | Amount |
|---|---|---|
| Deposit — upon signing, prior to permit application | ___% | $ |
| Materials on-site / tear-off complete | ___% | $ |
| Final inspection passed, punch list complete | ___% | $ |

Accepted payment methods: ☐ Check ☐ ACH ☐ Credit card (+3% processing fee) ☐ Financing

All payments due within _____ days of milestone completion. A finance charge of 1.5% per month (18% annually) will be assessed on balances outstanding beyond 30 days.

**Lien waiver:** Contractor will furnish a conditional lien waiver upon final payment.

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## Project Timeline

| | |
|---|---|
| Estimated start date | _______________ |
| Estimated duration | _____ working days (weather permitting) |
| Materials delivery | _______________ |

Timeline is subject to weather delays, permit processing, and material availability. Contractor will provide minimum 48-hour notice of start date.

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## Warranty

**Workmanship warranty:** _____ years from date of completion.
**Manufacturer product warranty:** _____ years — registered in Owner's name within 30 days of completion.
**Enhanced manufacturer warranty (if applicable):** _____ years — requires contractor certification status.

Workmanship warranty covers leaks caused by faulty installation. It does not cover damage from: Acts of God (hail, wind exceeding the product's rated wind resistance, falling objects), foot traffic, or modifications made by others after completion.

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## Insurance Claim Supplement *(complete if applicable)*

If work is authorized through an insurance claim:

- Contractor is authorized to communicate directly with the insurance carrier regarding this project.
- Invoicing will reflect actual scope of work completed. Where scope exceeds the initial carrier estimate, Contractor will pursue supplemental approval before proceeding with additional work.
- Owner agrees not to accept any partial settlement or close the claim without notifying Contractor.
- Contractor does not waive, absorb, or otherwise offset the Owner's deductible. The deductible amount of $__________ is the Owner's responsibility per their policy.

**Deductible amount:** $_______________

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## General Conditions

**Permits.** Contractor will obtain all required building permits. Permit fees are included in the contract price unless specified otherwise. Owner agrees to grant reasonable access to the property for permit inspections.

**Site access.** Owner will ensure clear vehicle access to the property and clear the driveway and immediate work area of vehicles, personal items, and planters before the start date.

**Utilities.** Owner is responsible for marking any underground utilities if excavation is needed for downspout extensions.

**Property protection.** Contractor will protect landscaping and exterior areas using tarps and equipment shields as practical. Minor disturbance to landscaping during material delivery and tear-off is inherent to roofing work and is not covered under workmanship warranty.

**Subcontractors.** Contractor may use licensed subcontractors for portions of work. All subcontractors are required to carry insurance at the same minimums as Contractor.

**Changes.** Any scope changes after contract signing require a written Change Order signed by both parties before work proceeds. Verbal authorizations are not binding.

**Disputes.** Any disputes under this agreement shall first be subject to mediation before litigation. Venue for any legal proceedings shall be [County], [State].

**Governing law.** This contract is governed by the laws of the State of [State].

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## Acceptance

By signing below, both parties agree to the terms and scope described in this contract.

**Owner Signature:** ___________________________ **Date:** _______________
**Owner Name (print):** ___________________________

**Contractor Authorized Signature:** ___________________________ **Date:** _______________
**Contractor Representative (print):** ___________________________
**Title:** ___________________________

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*Contract includes this document and any attached Scope of Work supplement, change orders, or manufacturer specifications. Prior verbal representations not included above are not part of this agreement.*